Online Portfolio Image Preparation

Image Preparation — Use of Photoshop, Lightroom or PhotoMechanic recommended

The following IPTC fields are required:

  • DOCUMENT TITLE is the image title.
  • AUTHOR is the photographer’s name. creator
  • DESCRIPTION is the caption.
  • CAPTURE DATE verify that this field is correct. 
  • COPYRIGHT name of publication or copyright holder (if applicable).

For picture stories, name the files with the sequence number first, underscore, your last name, underscore, your first name, underscore, slug for the story (abbreviated name of the story).

For example:

For unrelated single photographs, name the files with your last name, underscore, your first name, slug for the photograph (word describing photo).

For example:
Brown_James_cub scouts.jpg

 Image File Specifications

  • Submitted images must be JPEG files. Compression level between 9 -11.
  • Preferred color space: 8 Bit Adobe RGB, sRGB is acceptable.
  • Image size:  2,500 px on the longest side. This is important. Images that are larger or smaller than 2,500 px on the longest dimension will be rejected. 
  • Do not upsize or interpolate your submissions.

All photographs must be captioned in the IPTC Description field.

Captions may be edited after uploading to our portfolio system. 

Downsampling Images

If you need to know how to downsample images in either Photoshop or Lightroom Classic, check the videos below or the text instructions in the right column. The videos are best viewed by expanding to full screen:

Downsample Images to 2,500 px in Lightroom Classic

 This 3:21 minute video shows how to downsample images in Lightroom Classic.


Downsampling Images to 2,500 px in Photoshop

This 4:31 minute video shows how to downsample multiple images at the same time.

Click the link to download a PDF file explaining how to Downsampling in Photoshop or Lightroom that includes the steps below:

Downsampling Images in Photoshop


  • Open image


  • Change RESOLUTION to Pixel/inch, Make sure width and height are INCHES
  • Enter 10 in the longest dimension
  • Enter 250 in Pixels/inch
  • Click OK

Save as: 

  • Name file (see naming requirements)


  • jpeg QUALITY 9
  • Click OK

Downsampling Images in Lightroom

Lightroom Classic

  • Select image
  • File/Export

File Naming

  • Name file (see naming requirements)

File Settings

  • Image format: JPEG
  • Quality: 90
  • Color space: Adobe RGB or sRGB

Image Sizing

  • Resize to fit: Long edge
  • 2500 pixels
  • Resolution: 250 pixels per inch
  • Export